Get a Grip on Your Time and Money (Podcast Bonuses)

Welcome friends and listeners of my time and money episodes on The Wantrepreneur to Entrepreneur Podcast!

Brian is a good friend . . .

. . .  but enough of that.

Here are the FREE spreadsheets and tools I talked about.

Make copies and use them to help you create and adopt systems for getting a grip on your time and money.

▶ Ep 171: Time

▶ Ep 173: Money

JUMP TO:


[1] Tracking time

Use the Time Tracker for 3-6 months to establish your baseline for how much work you get done in a month.

After clicking the link to access (below) . . .

Log into Google Docs

Go to File >> Make a copy… (if you try to make a copy when not logged in, it won’t work)

Add your name to the file name

Choose the folder in your Google Drive for where to keep it

Check “Copy comments”

Press “OK”

==> Click Here to access the Time Tracker

Or find a time-tracking app that works for you.

I use Hours TogglTrack.


[2] Forecasting time

After using Time Tracker for 3-6 months to establish your baseline for how much work you get done in a month, have a go at the Time Forecaster.

Same as above, open the file and make yourself a copy

Go to File >> Make a copy…

Add your name to the file name

Choose the folder in your Google Drive for where to keep it

Check “Copy comments”

Press “OK”

Once you have your copy set up, click the down arrow on the “MONTHLY TEMPLATE” tab at the bottom, and select “Duplicate”

Then click the down arrow on the duplicate tab, and click “Rename…”

Change the name to something like “MAR 2018” or “APR18” or “18.05” … and then repeat the process until you have at least 6 months’ of tabs to work with.

==> Click Here to access the Time Forecaster

If you find a slick time forecasting app, tell me about it!

Just leave a comment below and include the name and/or a link.


[3] Tracking revenue

You want to know which people (clients) or items (products) are making you the most money! And … on what kind of schedule. Do this with the Revenue Tracker.

Same process as above to copy and make your own!

The Revenue Tracker complements the Money Tripper (below) with a little more detail on where exactly money is coming from. The Money Tripper is simply for tracking money once it lands. The Revenue Tracker will allow for better sorting and insights on revenue.

SIDEBAR: Yes. Eventually you want to upgrade from measuring just revenue to measuring profitability and margins so you can do the things that make you the most money, even after expenses. If you’re a service provider, straight revenue is a good start and then take that number and divide by hours tracked against it in your Time Tracker to see your real hourly rate by project/client/type of project.

==> Click Here to access the Revenue Tracker

Invoicing systems for getting paid faster (and easier) … hello Bonsai!

I’ve gotten checks in the mail (slow, paper isn’t super secure).

I’ve been paid by PayPal (30 cents + 2.9%).

I’ve been paid by credit card (30 cents + 2.9% or more).

And now my preference is bank transfers/ACH (just $5!).

I use Bonsai, a super awesome platform with several tools for freelancers:

  • proposals
  • contracts
  • invoicing
  • expense tracking
  • and more

Time and Money - get paid faster with Bonsai!

40,000 freelancers around the world use it. I recommend you check it out. Use this link to sign up and get a FREE month.

If your business is product-based or high-frequency in transactions, then you need an e-commerce solution. But if you’re billing monthly, bi-weekly or taking deposits and final project fees for high-ticket items and professional services, this is a great option.


[4] Managing cashflow

Use the Money Tripper to manage cashflow and stop spending money you don’t have or wondering whether you “really can” afford something.

Follow the same instructions above to make a copy for yourself of my Money TripperAfter.

Be sure to check “Copy comments” so you keep the instructions on how to use the sheet!

==> Click Here to access the Money Tripper

A more advanced tool is YNAB (You Need a Budget).

YNAB is designed primarily for personal budgeting, but you can have one budget for business and another for yourself. Just link your business accounts with your Business Budget and your personal accounts with your Personal Budget.

YNAB is built on the same principles the Money Tripper is built on:

  • spend only dollars you actually have and
  • every time you get a dollar, give it a job. Which, naturally is followed by
  • spend dollars only on the job you assigned them to.

Get a free month when you sign up for YNAB with my link.

PS If you haven’t done so already, open separate bank account(s) for your business.

It makes bookkeeping, taxes, and all that so much easier. You just don’t want to waste time muddling through personal expenses to find those that count as business expenses. I use Small Business Bank — no fees, no minimum balance requirements, they have an app for mobile check deposit and of course you get a debit card with your business checking account. To get started, that’s all you need.


Get a grip on your time and money!

Time is the ONE resource you can NEVER get back once you’ve spent it.

And you’ll succeed faster when the way you spend and invest money matches your priorities.

It’s easy for time and money to become “the tails that wag the dog.” But you’re the dog. You’re the boss. Be the boss. Take control.

I’ve shared these tools because they are the methods I followed to take control at a time of my life and business when I had it backwards … when I had lost all the freedom I wanted when I struck out on my own, and had become a prisoner to the business I had made for myself. But as I MADE IT, I could UNMAKE it. And REMAKE it. Which I did. And so have hundreds of entrepreneurs the world over.

So give yourself some grace in whatever has happened up to this point, and try these on (one at a time!) to start the process of remaking your business for the better.

Good luck!

Nat Harward

P.S. I’m here. Leave a comment below or send me a note and I’ll be touch.[/fusion_builder_column][/fusion_builder_row][/fusion_builder_container]

By |2021-01-15T15:37:22-07:00February 23rd, 2018|Marketing|1 Comment

Pound The Rock

Pound the rock.

It’s in the footer of my website.

It’s in my email signature.

It’s the first phrase of three I have littered all over the internet. (The second and third being “Do good” and “Have a great time.”)

It’s the motto Gregg Popovich uses at the San Antonio Spurs. Their fan club is named after it. In fact, I’ve been told, it’s the only quote/motto/words-of-inspiration that appear anywhere inside the Spurs’ facilities.

So what about it? Why pound the rock?

This:

When nothing seems to help, I go and look at a stonecutter hammering away at his rock perhaps a hundred times without as much as a crack showing in it. Yet at the hundred and first blow it will split in two, and I know it was not that blow that did it, but all that had gone before. — Jacob Riis

Pound The Rock - Jacob Riis

We love telling “overnight success” stories.

They aren’t true.

Every “overnight success” story is … just a good story.

A story designed to get us to believe “we too” can be as successful as the “overnight” success.

Well, we can.

But not overnight.

Because they didn’t get there overnight.

These stories, so it seems to me, often are told to sell “the overnight method.”

When we buy that method, we get burned. Expectations fall unfulfilled, and we don’t succeed overnight — because we need to pound the rock:

To pound out our weakness,

To pound in our dedication,

To pound out non-essentials,

To pound in our focus,

To pound out dead weight,

To pound in muscle memory.

The true backstory of every success (“overnight” or not) is years of trial and error . . .

. . . effort on effort, and upset and defeat followed by persistence and consistency … all of which finally yield a win.

I’ve long said the most important attribute for any marketing campaign is consistency. You can blog once a day or once a year. If you stick to your schedule, people will accomodate whatever pattern you establish … if you stick to it. What doesn’t work is rush then stop. Publish then quit. Launch then disappear, only to relaunch with flare and pizzaz in 6 months quickly followed by flame-out, just as before.

And see that all these things are done in wisdom and order; for it is not requisite that a man should run faster than he has strength. And again, it is expedient that he should be diligent, that thereby he might win the prize; therefore, all things must be done in order (Mos 4:27).

This isn’t bad news.

Success isn’t in one-trick ponies or luck-of-the-draw rewards.

Success is in being adept at producing desirable results again and again, at will.

Success is in knowing “the wisdom and the order” of how things work, the present limits of your strength (your lactate threshold, for example).

Yes, part of success is arriving at the destination, a destination — of finishing or winning a race.

But grander elements of success are:

falling in love with getting there

knowing you can get there when you decide you want to

knowing what it takes to get there, how to command the elements and the circumstances to combine and align in getting you there

in other words, knowing how to get there again, on command … without assigning any piece of arrival to luck or chance

experiencing your personal capacity to do work every day, to conquer in the face of resistance, and to survive or even thrive in the face of calamity.

“Pound the rock” is a motto to succeed every day.

Between each sunrise and sunset, put.in.the.work.

99 of 100 blows of the hammer end with the rock uncracked.

In a darker moment, the uncracked rock may seem to laugh or scorn.

“What are you doing? Does your work even count? You’re not strong enough. You have the wrong tools. You can’t do this. You’re not making a difference at all. What a waste. Now this, what you’re doing, this is insanity!! You keep swinging, expecting me to crack. I’ll never crack. The outcome is the same. And always will be. Move on … move on to easier ground.”

It’s tricky.

Insanity is doing the same thing over and over, seeing no results, and expecting a different outcome.

Yet that definition is insufficient.

There are some tasks that are … a pound-the-rock scenario. A scenario where is just does take 99 repeated blows of no-difference-at-all results, which, when followed by the 100th WHAM! everything changes.

It may seems just one blow counted. One blow must have been different from the others. But no … all 99 changed the structure, strength and integrity of the rock until on the 100th it cracked. All 99 up to that point took mental grit and steadfastness and belief that the work was worth it.

I’m not a “good” runner.

I’m not “gifted” or a “natural.”

I don’t have lean thighs.

My VO2 max, when I’m not fully trained, is super average.

My calves are huge, the extra weight doesn’t help.

My calves also don’t connect high on my leg, so their biomechanical leverage is . . . average.

My knees rotate out and my tibia & fibula bow in to compensate, so some force from every step gets wasted in non-vertical, non-forward vectors.

My early years of swimming made my ankles super flexible, and early years of gymnastics trained them to act like absorbers; but great runners have stiffer ankles, trained to act like springs.

Yet my half marathon times keep coming down:

1:42:09 (7:47/mi) — 2008

1:40:26 (7:40/mi) — 2014

1:28:27 (6:45/mi) — 2015

1:24:35 (6:27/mi) — 2017

Why is that?

Because I pound the rock.

There’s nothing special about me.

Sure, I’m learning better form. As I pound the rock.

Sure, I’m in overall better shape … because I pound the rock.

Sure, I’m more flexible and less prone to injury … because I pound the rock (and rollll out, thanks TriggerPoint!).

Sure, I have better run gear and better workout routines … because I pound the rock.

I just pound the rock.

And anyone can pound the rock.

This much about life seems so simple and clear: when you work hard under the direction of people who understand the mechanics of how things work, you get results.

That’s why I put “Pound the rock” everywhere.

To remind myself of, and to stand for, the ethic of putting in the work.

“In the sweat of thy face shalt thou eat bread, till thou return unto the ground” (Gen 3:19).

“Whatsoever a man soweth, that shall he also reap” (Gal 6:7-8).

Mastery thru repetition.

Affinity through consistency.

Results from no work are empty gains.

Dreams with no work are naught but wishes.

Gains from shortcuts are, eternally speaking, hollow.

Unearned upsides can be wonderful blessings and grace from heaven, but if converted in my mind and heart to expectations or views that “I don’t have to work because good things simply come my way” or “I will succeed because I am deserving of success” … those attitudes diminish my soul and others’.

Which brings me to another reminder baked into those three words:

To touch base, to make contact with, The Rock … every day. That rock being the “lowercase” rock of revelation and the “uppercase” Rock of Revelation who is Jesus Christ.

To meekly remember I am able from the gift of choice.

To meekly remember I am forgiven and cleansed from His gift of mercy.

To meekly remember I am empowered beyond my natural strength by His gift of grace.

So . . . I pound the rock.

By |2021-01-15T16:47:21-07:00January 3rd, 2018|Faith, General Life, Marketing, Triathlon|1 Comment

(Draft) Why I’m Categorically Against MLMs and Network Marketing

Dumping ideas for a blog post … if you really want to see this fleshed out (including screen shots of ridiculous conversations I’ve had with MLMers trying to recruit me), leave a comment. More comments = more likely I’ll write up the anti-MLM Manifesto.

  • i don’t care what they say, it always turns into a pyramid structure
  • misaligned incentives …
  • incentivized to buy all products in a category from one company … all the time … can’t enjoy the innovation of the market, can’t enjoy deals and taking advantage of price fluctuations in the marketing … penalized for buying a superior product from another company because it takes longer to reach points / levels etc
  • “distributors” have mixed motives … not truly allowed to be about helping people w/the product and serving customers because they have a mixed motive to recruit additional distributors
  • back in day, made a little sense for “high education” products or whatever because you could use a champion / demo person to show small groups of people how to use the product ….. but we live in the day of the internet. why on earth don’t the companies own the education, do it online, and sell the products direct?? (because they know their top-level customers will buy MORE product if they are incentivized to buy more and if they are incentivized to appear as power users to recruit people to use more / sell it themselves)
  • gamified mess of buying MORE THAN YOU NEED from the company every month … this is good for the company’s balance sheet and income / cash flow statements … but this is a huge risk for the user / distibutor
  • the sleeziness of multiple point structures … dollar value and actual value, that they can mix and match in various ways to put you in a position to buy EVEN MORE to get that extra “bonus” … so super constructed to get you to buy buy buy buy rather than “use what you need, buy what you use.”
  • the two-facedness of recruiting people for a dream … when “empowering them” to achieve their dream REQUIRES they invest in YOUR DREAM. all this talk of “independent business owner … ” NO there is ANYTHING BUT independence here because the higher level recruiters are selling you a dream and putting you in a spot to depend on them and the company to realize financial success
  • if you REALLY are a health and wellness company, WTH are you going to such great lengths to also be a “seeder of entrepreneurs?” just provide health and wellness products … and do that well. another way of saying it: EVERY MLM/NM company is not in ONE business. They are in two. The actual product or service is a FACADE / JUSTIFIER for the PRIMARY business which is, “how many people can we get locked into spending X amount of dollars with us every month, and dedicated like crazy, on our behalf, to recruit more people to do the same?”
  • general sense of selling the story / community / dream more than objectively looking at products. how, REALLY, do the doterra oils compare to what’s available on the market? I don’t even know, because if I’m wrapped up in doterra I won’t even look on Amazon for the market price … I’m trying to figure out how to make enough money to spend what I need to spend with Doterra to qualify for the privileges of being a distributor or a preferred distributor.
  • PLENTY of people sell successfully and ethically without using the product or service they sell … so the REQUIREMENT that someone personally buy $100 worth of a product every month (for personal use) so they have the right to be a distributor of it is insane
  • the deceptiveness of the lure … investor seeks trainee … $10k/month. YEAH, IN COST
  • incentivizes people to split their time … what’s more important, becoming an OILS EXPERT and helping people WITH OILS and making money SELLING OILS … or also becoming a master recruiter?? orrrrrr for real estate investing … WTF aren’t you just DOING DEALS? Why spend half your time recruiting too? LAME. just DO YOUR JOB. DO YOUR WORK. being BOTH a “doer” and a salesman/recruit SPLITS incentives and effs with stuff.
  • the dishonesty about how revolutionary stuff is … hyping the opportunity of something when it is no different from marketing offerings. MIRACLE shakes??? I guaran-damn-tee you mix of protein, sugar and fiber is no different from what anyone else out there is making. stop touting the lifestyle of users, objectively get to your product. if you’re selling a lifestyle, start a club.
By |2021-01-15T15:37:23-07:00October 9th, 2016|Marketing|0 Comments

I Have a Degree in Being Self Employed (4-Year Biz Anniversary)

When I took my first job out of college I never thought I’d be self employed before I turned fifty.

At this so-called “integrated communications” agency, I was put on 3 client accounts and 1 internal project. As my “senior” (I’m an arrogant snob, get ready) account colleagues walked me through the grunt work I’d take off their plates, they all said the same thing at the end of their “training”:

“So you’ll do this for about a year . . .”

A YEAR?!

I of course didn’t say this out loud. But this is what I screamed in my head and from my gut in about .07 seconds:

I didn’t go to college, study comms in a consistently ranked top-5 program, be the comms VP of a 60-person team with a 5-figure annual budget, intern with the university’s spokesman for a year on getting coverage in top trade publications and national outlets … to land HERE doing something I, on my now FIRST day, could train a high schooler from down the street to do in 15 minutes!! You’re gonna PAY me to do that?

OH … AND … we’re gonna BILL our clients, HOW MUCH, for me to do THAT? And you want ME, with all my skills, to be THE ONE doing it … for a YEAR?!!!

You. Gotta. Be. Kidding.

Someone pinch me. Plzzzz.

This can’t be happening.

It was so so so hard to humbly listen to anything my new colleagues said.

As I saw it then, who cares if they had been at the company for a year, or two? None of them studied comms in college, let alone a top-ranked program. None of them had jobs or legit experience in comms before starting, which I did. And ANYONE who thought it worthwhile to spend a year doing this mindless crap must not have two cells between their ears to rub together and therefore isn’t intelligent enough for my attention.

WOW.

Yeah I just wrote all that. That was 6 years ago and the visceral-ness is still there. I warned you … my intellectual arrogance and snobbery game were strong.

In fact, I’m certain I came across this very ecard or something close to it, printed it off, and taped it on the wall behind my desk.

Snarkiness of the Self Employed

Within a few days, it mysteriously disappeared.

If you hang this at your desk at your corporate gig . . . my money is that you’re destined to join the mighty ranks of the self employed just like me.

I bring all this up to point out WHAT I REALIZED from my then “for a year at a time”-oriented colleagues:

I was used to living life by semesters . . . ie, in 4-month cycles. And I had NO plans to change that.

In 4-month cycles, I learned:

  • a good chunk of Newtonian physics
  • partial differential calculus
  • to name every bone, bone segment, organ, muscle, muscle segment etc. in the body
  • the chemistry of how DNA replicates and the physical science of exactly why DNA is an oblong double helix
  • how to plan, draft and launch PR campaigns
  • the major points of a dozen political philosophers
  • to identify dozens of works of art, literature, opera
  • that Mary Shelley’s Frankenstein is nothing like what we’ve turned it into
  • you know … every class I took in college

I LOVE learning. Have always sought out and taken the fast track.

AND NOW . . .

A YEAR to do what I’ve conceptually mastered in the 15 minutes you took to explain it to me?

I had NO idea what I was getting into, and this was one of my ruder awakenings to #AgencyLife in New York City.

I committed at the moment to NOT let this “adult” “grownup” view of living by years take over my pattern of mastery/growth/rebirth in semesters or 4-month cycles.

NO WAY was I going to slow down my life just because people around me start talking in terms of years.

No. Way.

# # #

One year later, the writing on the wall was strong.

And a year after that, I was let go.

On July 17, 2012 I was what I call “friendly fired”: given 30-days’ notice.

I first talked publicly about getting fired on The Brave Entrepreneur (ep. 18), and my Quora answer on how I emotionally/mentally/physically dealt with getting fired has been viewed nearly 18,000 times.

# # #

There’s a corollary to the 4-month semester cycle, and it lasts around 4 years, or sometimes as little as 2.

These are like degrees:

Middle school + junior high

High school

College

etc.

So this month, September 2016, when I crossed 4-years being self employed . . .

And Linkedin reminded everyone of that . . .

And I got dozens of ‘likes’ and canned notes . . .

(which I sincerely appreciate, btw, and consider this post, my friends, my return note to all of you) . . .

I had a moment:

I’ve employed myself FT twice as long as my agency tenure (two years) and for as long as I was in college.

I therefore have “a degree” in being self employed.

I have a degree in providing for myself, as my own boss.

I have a degree in how to make and earn money without an employer.

I don’t have a masters of business administration, but I DO have rudimentary mastery (at least) of ALL aspects of administering a business:

  • I do my own bookkeeping
  • I write and review my own contracts
  • I set my own strategy
  • I do my own business development
  • I close the deals
  • I collect payments
  • I send the invoices
  • I do the work
  • I run quality control
  • I’m my own “account manager” “customer success manager” “client happiness specialist” and so on
  • I’m my own HR department
  • I’ve hired/released/completed/fired 20+ contractors
  • I’m my own marketing department
  • I’ve closed deals and finished projects for 50+ businesses

Anyone who is an entrepreneur/business owner knows what I’m talking about.

The ‘being self employed’ ride has been INSANE but I’m grateful to have put myself through an incredible learning experience, in which I’ve laid a foundation for a life I am excited to live at this very moment and am eager to continue building upon.

Here’s a recap of my entrepreneur coursework that led to my Self Employed Degree:

For simplicity and to make general themes more obvious, I limited myself to three “classes” per semester when really, as in college, it was more like 6-7 at a time.

Undergrad

Freshman Year

Fall 2012 (Sep-Dec)

Reality Check 100: Oh crap, am I really doing this?

Desperation 101: Consult for free

Desperation 102: Also interview for FT jobs in a lateral industry

Winter 2013 (Jan-Apr)

Client Satisfaction 101: my first legit client (CMC)

Networking 101: night events, shows, conferences, masterminds, etc.

Business Admin 100: bank account, domain, invoices, contracts, etc.

Summer 2013 (May-Aug)

Experiments in Marketing 210: “I Do Gamification”

Business Expansion 150: Second client, yay! Third client, yay! Fourth client, yay!

Skill Development 180: Email + CRM with Mailchimp, Infusionsoft

Sophomore Year

Fall 2013 (Sep-Dec)

Investment 201: sponsor a conference

Investment 202: business coach

Struggle 101: second-guess my selection for a business coach

Winter 2014 (Jan-Apr)

Mega Excitement 240: biggest client renews with massive budget expansion!

Scaling 210: subcontractors, subcontractors, subcontractors

Shiny Objects 100: bunch of random side projects I feel I can do because of all this main-gig income sustaining me

Life context: sleep and energy management at all-time low, begin Ironman training

Summer 2014 (May-Aug)

Life context: Ironman training in full swing

Skill Development 225: managing website projects

Struggle 300: what did I get myself into with all these subcontractors?

Struggle 480: biggest client pulls the project plug early

Junior Year

Fall 2014 (Sep-Dec)

Life context: I’m an Ironman

Consequences 300: planned income for rest of year is gone

Business Reflections 312: I didn’t start a business to spend all my time managing subcontractors . . . and, somehow, I want to bring triathlon in business

Experimentation 206: build and launch an online course (initial success promptly fizzles)

Winter 2015 (Jan-Apr)

Life context: live the winter in LA, decide to move out of NYC

Rebirth 285: marketing advisor (help a lot of business owners a little bit, do no implementation) + endurance coach

Launch 286: group program where I advise small biz owners on marketing AND coach them in endurance training

Skill Development 325: coaching, teaching, lesson plans

Summer 2015 (May-Aug)

Life context: pack up and leave NYC

Business Reflections 412: the people I count as the greatest successes, in business and sports, pick something and embrace the routine grind . . . repetition, repetition, repetition

Business Reflections 413: my business lifestyle (lots of ups and down, lots of travel) doesn’t align with life priorities, and there’s little room for repetition, meaningful practice and mastering a craft

Business Reflections 485: survey course, hmmmmmmmmmmmm

Senior Year

Fall 2015 (Sep-Dec)

Life context: temporarily, under-the-radar move to Utah

Drastic Measures 420: cut ties, fire clients, don’t renew my group coaching program

Embracing Your Craft 421: work as deeply as possible (on marketing) with as few clients as possible

Business Reflections 460: if “being a great marketer” is more important than being an entrepreneur, maybe a full-time role is a good idea? Open the door to FT job search

Winter 2016 (Jan-Apr)

Life context: move permanently to Utah … buy a car, get my license, etc.

Job Search 300: say no at the 1-inch line for a role when asked to negotiate one of my from-the-outset non-negotiables; from another, get a “want you on the team, but can’t bring you on until maybe around end of the year . . .”

Skill Development 410: build my first website from scratch, in Squarespace

Struggle 210: I’ve been entertaining FT work options, it hasn’t panned out, now I need more clients . . .

Summer 2016 (May-Aug)

Business Revelations 482: Holy smokes, I can make websites on my own without a developer or designer

Rebirth 386: Full-Stack Marketer . . . strategy + traffic + content + website + CRM + automation

Business Expansions 402: website project, website project, website project, more websites than I can deliver on deadline, begin time tracking and creating administrative controls and processes

And now on to . . .

Grad School

1st year

Fall 2016 (Sep-Dec)

Business Admin 505: tracking time, cash-flow control systems, time and resource allocation

Elevation 512: rate hikes, packaged services with (smartly priced, profitable) fixed project fees

Demand Generation 560: systematically booking work 6+ months ahead of time

The rest? Stay tuned.

By |2021-01-15T15:37:23-07:00September 16th, 2016|General Life, Marketing|0 Comments